CONSTITUTION OF THE MARQUETTE UNIVERSITY ACADEMIC LIBRARIANS ASSEMBLY
The name of the organization shall be the Marquette University Academic Librarians Assembly (hereinafter called the Assembly.)
The Academic Librarians’ Assembly at Raynor Memorial Libraries supports and encourages the professional development and academic growth of its members. The Assembly fosters collegial interaction and provides a forum for librarians/archivists to meet, share information and discuss issues of concern and mutual interest. The Assembly seeks to advance the professional welfare of the library faculty and encourages broader professional participation in the affairs of the Libraries, the University and the profession at large.
The Assembly shall include all librarians/archivists in Raynor Memorial Libraries as defined in the Statement on the Status of Librarians. The Dean of Libraries is a non-voting, non-office holding, ex-officio member of Assembly. Librarians, whether temporary or permanent, qualify for Assembly membership.
Section 1: The Assembly shall have regular meetings. The frequency and times of the regular meetings shall be determined by the Assembly except as may be hereinafter stated.
Section 2: Special meetings may be called by the Executive Committee on its own initiative or upon petition by the members of the Assembly. The purpose(s) of a special meeting shall be published to the membership prior to the meeting.
Section 1: The Chairperson shall be the chief officer of the Assembly, shall preside at all the meetings of the Assembly and Executive Committee, and shall assume other duties as may be determined by the Assembly.
Section 2: The Vice-Chairperson shall be the second officer of the Assembly, shall assume duties of the Chairperson when the Chairperson is unavailable, and shall assume other duties as may be determined by the Assembly. The Vice-Chairperson shall be designated Chairperson-elect.
Section 3: The Secretary/Treasurer shall be the third officer of the Assembly, shall record the minutes of the Assembly and the Executive Committee and make the minutes available to the membership, shall announce the time and agenda of Assembly meetings, shall assist with elections, shall provide a brief spending report and account balance at Assembly meetings, shall coordinate access to funds with Business Manager, shall disburse funds based on Assembly or Executive Committee approval, and shall assume other duties as may be determined by the Assembly.
Section 1: The Executive Committee shall be composed of the officers of the Assembly, the Assembly representative on the University Academic Senate, and the Assembly representative to the Faculty Council who shall not be officers of the Assembly.
Section 2: The Executive Committee shall coordinate the work of the Assembly, shall act as liaison between the Assembly and the Dean, and shall assume such responsibilities as the Assembly may establish.
Section 1: The Assembly shall have standing committees on Ranks and Promotion, Compensation and Benefits, Professional Development, and the Dittman Research Competition, all of which shall be advisory to the Dean. The members of these committees shall be elected by the Assembly in accordance with the eligibility requirements as stated in the By-laws governing each committee.
Section 2: Committees may be established by either the Executive Committee or by the Assembly.
Section 1: An annual meeting shall be held for the election of officers and members of standing committees. When circumstances dictate, special elections may be held at any time to fill vacated positions.
Section 2: The officers and members of standing committees shall assume office at a time to be decided by the Assembly.
Section 3: The Chairperson shall serve one year. The Vice-Chairperson shall serve one year after which he or she succeeds to the office of Chairperson. The Secretary/Treasurer shall serve two years. The term of office for members of the standing committees is stated in their respective By-laws.
Section 1: The Assembly may establish By-laws for the operation of the Assembly, the Executive Committee, and standing committees. By-laws may be established or amended by two thirds majority of the members of the Assembly present and voting.
All By-laws established by the Assembly shall be in accordance with the provisions of the Statement on the Status of Librarians and the Constitution.
Section 2: Except as provided for in this Constitution and the By-laws established by the Assembly, both the Assembly and the Executive Committee shall be governed by the latest edition of the Robert’s Rules of Order.
This Constitution may be amended by a two thirds vote of the entire membership at a regular or special meeting of the Assembly, provided that notice of the proposed amendment is given to the membership at the previous meeting or is sent with the call to the meeting.
(This Article passed by the Assembly February 16, 1978; approved September 28, 1978; amended February, 2003; amended November, 2006; amended May, 2010; amended February 11, 2014; amended February 12, 2015; amended September 15, 2015; amended May 10, 2018.)